The Land Transportation Office (LTO) and its agencies in different parts of the country also issue duplicate Official Receipts and Certificates of Registration (OR/CR) in cases of loss or theft. When they do, they also require an Affidavit of Loss OR/CR to prove that it is irrevocably lost and is already irretrievable despite the owner’s best efforts.
Because two of the most important documents for every motorcycle (MC) and motor vehicle (MV) owner out there, losing it can be painful. Luckily, getting a replacement doesn’t take much, though it does require some documents,including an Affidavit of Loss, to be submitted. If you are a motorcycle or a car owner who needs a replacement OR/CR for whatever reason, then this guide will teach you how to secure a sworn statement of loss or an Affidavit of Loss for Lost or Stolen OR/CR.
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An Affidavit of Loss is a legal document declaring the loss of something. In the case of requests for Duplicate OR/CR, the Affidavit of Loss serves as the MV owner’s oath or sworn statement that the OR/CR is irretrievably lost and cannot be found despite the owners best efforts, so the owner and the agency can deem it lost for good.
The LTO OR/CR are of utmost importance as they prove that the owners have gone through the legal process of getting the vehicle registered and traceable and verified for its roadworthiness. That said, getting a replacement OR/CR is inevitable. With an Affidavit of Loss, the car owner not just explains in writing how the OR/CR was lost, but also makes it officially documented and notarized with the help of a licensed lawyer.
Though the Affidavit of Loss can be used under different circumstances related to losses and the LTO, the affidavit itself is unchanging in its content, and must always contain the following information:
For Affidavit of Loss to be used at the LTO in the application for a duplicate OR/CR, the licensee must also satisfy other documentary requirements for processing duplicate OR/CR along with other pertinent personal information.
Securing an Affidavit of Loss in order to fulfill the requirements to apply for duplicate OR/CR also means inevitably enjoying the following benefits:
Securing an Affidavit of Loss in order to acquire a duplicate or replacement OR/CR can be done by anybody who owns a registered motor vehicle or motorcycle in the Philippines in cases of loss or damage of the original.
Securing a Notarized Affidavit of Loss requires the same things regardless of the lost item or document. These requirements include a community residence certificate, a proof of identity, and money for the notarial fees.
To apply for a duplicate OR/CR, you will also need the following:
If, somehow, you find yourself in need of a notarized Affidavit of Loss to secure a duplicate or replacement OR/CR for your motor vehicle, then you may refer to this guide on how to secure an LTO Affidavit of Loss.
When it comes to the fees associated with the Affidavit of Loss for duplicate OR/CR, you have the option to come prepared with an affidavit and pay for notarial services only. The price ranges from P100.00 to P400.00. If you can’t prepare the affidavit, however, you might need to pay around P500.00 to P800.00 depending on the notary public that you are visiting. For indigents, the Public Attorney’s Office gives out notarized Affidavit of Loss for free.
If you have no idea about how an Affidavit of Loss looks like on paper, this sample Affidavit of Loss for lost LTO OR/CR can help you write one without starting from scratch.
REPUBLIC OF THE PHILIPPINES)
CITY OF MAKATI ) S.S.
AFFIDAVIT OF LOSS OR/CR
I, ___________________, of legal age, Filipino, (single/married/widow) and a resident of _______________________________, after having been duly sworn to in accordance with law, depose and state THAT:
1. I am the registered owner of a motor vehicle which is particularly described as follows:
Make & Type : ______________
Motor Number : ______________
Chassis Number : ____________
Plate Number : ______________
MV File No. : ________________
Year Model/Color : ___________
2. As proof of ownership of the above-described vehicle I was issued by the Land Transportation Office, Official Receipt (OR) and Certificate of Registration (CR);
3. The said documents while in my possession were misplaced and could no longer be located in spite of diligent efforts to locate them;
4. Said documents were neither transferred to other persons/entity/financial institutions for any consideration nor encumbered to guarantee financial obligations with any financial institution;
5. Said documents were not confiscated by any government authorities for violation of R.A. 4136 and other related laws;
6. I shall assume responsibility or liability if in any event I will use these documents for whatever illicit transactions;
7. I am executing this affidavit to attest to the veracity of my statements and to support my request for duplicate copies of the lost MVRR/MVMRR/OR/CR with the Land Transportation Office (LTO).
IN WITNESS WHEREOF, I have hereunto set my hand this ___________________ in Makati City, Metro Manila, Philippines.
SUBCRIBED AND SWORN TO before me this ___________________ in _________________, Philippines, affiant exhibiting to me his/her competent evidence of identity by way of __________________ issued at ______________ on __________________.
For your reference, here are some important reminders you might want to take note of:
Learn more about the fees, requirements, and procedures in the actual application for replacement of lost OR/CR at the LTO. Watch this video from Kuys Tony..
